ARTICLE I: NAMES AND ADDRESSES

The name of the organization shall be the REPUBLICAN WOMEN OF GREATER NORTH TEXAS.  The address of the Club is P.O. 2353, Frisco, Texas 75034

ARTICLE II: OBJECTIVES

The objectives of the organizations

  • To increase the effectiveness of women in the cause of good government through active political participation.
  • To promote an informed electorate through political education.
  • To facilitate cooperation among local Republican Women’s clubs.
  • To foster loyalty to the Republican Party and to promote its principles and candidates in all elections including non–partisan elections.
  • To work for the election of Republican Party nominees.

ARTICLE III: POLICIES

Section 1. Organization Membership: This organization and its members shall be members of the Texas Federation of Republican Women and the National Federation of Republican Women, shall support their objectives and policies, and shall pay per capita dues and the annual service charges to said organizations.  

Section 2. Registered PAC: This organization shall be registered with the Texas Ethics Commission as a Political Action Committee.

Section 3. Candidate Endorsement: This organization, its President, and its Campaign Activities Chairman shall not publicly endorse any candidate for public office in contested Republican primaries, runoff elections, special elections, and/or non-partisan elections when more than one Republican is in the race. Individual members of this organization, with the exception of the President and Campaign Activities Chairman, may work for any candidate of their choice in contested Republican primaries but not in the name of the organization. No candidate shall use the TFRW logo in any political advertising, and any political advertising shall contain the following disclaimer: “This endorsement is given by the individual(s) only, NOT the Texas Federation of Republican Women.”

Section 4. Candidate Fairness: After the end of the filing period for any office and ending the day after the final election for that office, it is the policy of TFRW that all Republican candidates for that office shall be treated fairly and equitably. When one Republican candidate for an office is invited to speak at a Federation or local club meeting, then all Republican candidates for that office shall be offered equal representation time at the same meeting or another meeting before the election.

Section 5. Candidate Endorsement Exemption: In the case of a contested Republican Primary and/or Runoff, if the President or Campaign Activities Chairman is a candidate or her husband or another family member is a candidate, she shall be exempt from this rule, provided that said endorsement is not in the name of the Club.

Section 6. Controversial Issues: This organization and its officers shall not issue statements or pass resolutions on controversial issues in the name of the Club without first polling its members and obtaining a two-thirds (2/3) written vote of approval of the membership.

Section 7. Lobbying: There shall be no lobbying with Legislators using the name of the Texas Federation of Republican Women by any federated local club or any individual member without the express permission of the Board of Directors of the Texas Federation of Republican Women.

Section 8. Fiscal Year: The fiscal year of this Club shall be from January 1 through December 31.

Section 9. Delivery of Records: All officers and all committee chairmen and vice chairmen shall deliver all records, files, passwords, social media administrative rights, and properties of the club to their successor before December 31 of the year in which she is retiring from office, or within 3 days of leaving the position if earlier than December 31, unless otherwise directed by the club President or Executive Committee. Failure to meet the deadlines may result in the termination of her membership by the club.

Article IV: MEMBERSHIP

Section 1. Eligibility:

  1. Membership in The TFRW shall consist of ten or more members who pay the annual per capita dues and service charges to the TFRW and whose bylaws and objectives are not in conflict with the TFRW and the NFRW and who have filed as a Political Action Committee with the Texas Ethics Commission
  2. Any woman believing in the philosophy of the Republican Party and in the objectives of this organization shall be eligible for membership in the REPUBLICAN WOMEN OF GREATER NORTH TEXAS.
  3. She shall be a registered voter.
  4. To be eligible to vote in Club elections, a member shall have paid her dues at least 30 days prior to the election, shall have been a Primary member at least three (3) months and attended at least three (3) meetings.

Section 2. Classification of Membership:

Primary Member – Any woman who believes in the philosophy of the Republican Party and the objectives of the Club and who pays the required annual dues is classified as a Primary Member. A Primary Member may be counted in only one local club for the purpose of delegate representation to Federation State and National Conventions, and this will be the only local unit in which she may hold office. Her dues and name shall be submitted to the Texas Federation of Republican Women from her primary local unit only.  

Associate Member – A Republican Woman who is a Primary Member of another federated local Republican Women’s Club and who wishes to support the Republican Women of Greater North Texas club may be eligible for Associate Membership upon payment of required dues. She may attend meetings but cannot vote, make motions, have a voice, or be on a committee, hold office or be counted for the purpose of determining the number of delegates to National or State Federation meetings or conventions.

Associate Men Member – Republican Men are eligible for Associate membership upon payment of required annual dues. They may attend meetings but cannot have a voice or vote, be on committees, hold office, or be counted for the purpose of determining the number of delegates to the State or National federation meetings or conventions. As an Associate Member, they do not become members of the State or National Federation.

Honorary Member – Honorary Members shall have all the privileges of active membership except when they are a Primary Member of another federated Republican Women’s club. Honorary members shall pay no dues, and the local club shall pay their per capita dues to the Texas Federation of Republican Women and the National Federation of Republican Women, unless they are Primary members of another federated Republican Women’s club.

Section 3. The membership list of the REPUBLICAN WOMEN OF GREATER NORTH TEXAS shall not be sold in whole or in part for any reason.

ARTICLE V: ELECTED OFFICERS AND THEIR DUTIES

Section 1. Elected Officers: The elected officers of the Club shall be President; First Vice President-Programs; Vice President-Membership; Vice President-Campaign Activities; Vice President-Ways and Means; Vice President-Legislation; Vice President- Public Relations; Secretary; and PAC Treasurer.

Section 2. Term of Office: The term of office for officers shall be one (1) year, or until their successor is elected or re-elected from January 1 to December 31 following their election or appointment, and no officer or chairman may serve in the same position for more than two consecutive terms.

 Section 3. Duties of Officers:

President – The President shall preside at all meetings of the organization and the Executive Committee, shall appoint all chairmen of all standing and special committees except that of the Nominating Committee and any other chairmen that are designated in these Bylaws, with the approval of the Executive Committee; and shall appoint the Parliamentarian. The President shall serve ex-officio as a member of all committees except the Nominating Committee and shall have general supervision of the work of the organization.

First Vice President-Programs – The First Vice President-Programs shall perform the duties of the President in the absence of the President. She shall plan an educational and informative program for each meeting and perform any other duties the President may designate.

Vice President-Membership – The Vice President-Membership shall promote recruitment of new members and encourage retention of existing members. She shall maintain a current rooster of the club and distribute to board member monthly. She shall send out renewal notices to the current roster of membership and organize membership activities. She shall perform any other duties that the President may designate. In the event of a death or change of membership of a member, she shall notify TFRW.

Vice President-Campaign Activities – The Vice President-Campaign Activities shall coordinate campaign volunteers and organize campaign activities. She shall collect and submit all campaign hours earned by each Primary member and Associate member to TFRW.

Vice President-Ways and Means – The Vice President-Ways and Means shall be responsible for recommending, planning, organizing and coordinating at least one fundraising activity during the calendar year (January 1 – December 31) to solicit funds for the Club following approval of the Executive Committee.

Vice President-Legislation — The Vice President–Legislation shall secure information on pending legislation at the local, State and Federal levels for the purpose of educating the membership. She shall also perform any other duties the President may designate.

Vice President-Public Relations – The Vice President-Public Relations shall oversee public announcements regarding the club including mailings, website updates and social media. She shall expand the capacity of members to perform in leadership roles within the club and the Republican Party through information and education.

Secretary — The Secretary shall keep a factual, unbiased and permanent record of the proceedings of all meetings of the organization and the Executive Committee, establish and report if a quorum is present at each meeting, and shall prepare the correspondence of the Club. She shall have custody of all records thereof and shall perform any other duties as may be required of the office.

PAC Treasurer – The Treasurer shall receive and shall be custodian of all funds of the Club and shall pay all bills upon written authorization by the President. The Treasurer shall keep an account of all monies received and disbursed by her and shall give a report at each regular meeting of the organization to the membership. She shall be registered with the Texas Ethics Commission and shall submit all reports required by the TEC in a timely manner. All records must be submitted at the end of the year for review.

ARTICLE VI: EXECUTIVECOMMITTEE

Section 1. The Executive Committee shall consist of the Elected Officers and the Immediate past President who shall serve as advisor, the chairmen of the Standing Committees, and the Parliamentarian who shall serve ex officio without vote.

Section 2. The Executive Committee shall have the authority to transact any necessary business between meetings, to make recommendations as to the policies of the organization, to advise the President, and to fill vacancies that occur between elections by a two-thirds (2/3) vote of the Executive Committee members present and voting with the exception of a vacancy in the Presidency, in which case the First Vice President shall assume the office of President and the Executive Committee shall elect a Vice President as stated herein who shall serve until the next election of officers.

Section 3. A quorum for a meeting of the Executive Committee shall be a majority of the Executive Committee.

Section 4. A vote may be conducted by mail, telephone, facsimile, or email between meetings of the Executive Committee. A decision can be rendered only after written documentation has been received from a majority of the Executive Committee.

ARTICLE VII: STANDING AND SPECIAL COMMITTEES:

Section 1. Standing Committees:

Awards Newsletter
Bylaws Patron
Chaplain Phone Tree
Caring For America Social Media
Directory Scholarship
Hospitality Sunshine
Historian Blogging
Photography

  1. The President, with the approval of the Executive Board, shall appoint the Chairman of all Standing Committees. Other Standing Committees may be appointed by the President and/or the Executive Committee as deemed advisable.
  2. The PAC Committee Chair shall be known as the PAC Treasurer and shall be registered with the Texas Ethics Commission. She shall abide by Texas Election Laws and the opinions issued by the Texas Ethics Commission. All decisions relative to the distribution of funds shall be approved by the Executive Committee. She shall file all reports required by the Texas Ethics Commission in a timely manner.

Section 2. Duties of Chairmen of Standing Committees:

The duties of Chairmen of Standing Committees shall include those set forth by the State and National Federations. All Chairmen of Standing Committees shall report to the membership at regular meetings or as ordered by the President. The Committees shall outline programs for action in their respective fields for consideration and adoptions by the Executive Committee and shall carry out other duties as may be prescribed by the Executive Committee and/or the President.

Section 3. Special Committees: Chairman of Special Committees shall be appointed by the President and/or the Executive Committee as deemed advisable.

  1. Special Committees shall include: Internal Review, Nominations, and Finance, whose chairmen shall be appointed by the President, except that of the Nominating Committee. Other committees may be appointed by the President and/or Executive Committee as deemed advisable.
    1. Finance: Members of the Finance Committee shall be the Incoming President, Treasurer and Ways and Means Chairman. The Finance Committee shall draw up a projected budget for the fiscal year and submit it to the membership for approval.
    2. Nominations: (See: Art. X., Sec. 1. A, B, C, & D)
    3. Internal Review: Members of the Internal Review Committee shall be three (3) members appointed by the President in consultation with the Incoming President, to conduct an internal review of the books by December 31 of the fiscal year and shall submit its report to the Executive Committee prior to the regular meeting in January. The outgoing Treasurer shall be present at the internal review of the books.
  2. The special committees shall outline programs in their respective fields for consideration and adoption by the Executive Committee. These committees shall be formed only for the duration of their service. Their chairmen will not have a voice of voting rights on the Board.

ARTICLE VIII: EXECUTIVE COMMITTEE

Section 1. Regular Meetings of the Club: The regular meetings of this Club shall be on the second Tuesday of each month unless otherwise ordered by the Executive Committee which shall give no less than seven (7) days notice of the change to the membership. There shall be at least five (5) regular meetings per year.

Section 2. Special Meetings of the Club:

  1. Special meetings of the Club shall be held at the call of the President or upon the request of 50% + two (2) members of the membership.
  2. The purpose of the meeting shall be stated in the call and no other business shall be considered at the special meeting except that stated in the call of the meeting, with at least seven (7) days’ notice to the members.

Section 3. Regular Meetings of the Executive Committee: Regular meetings of the Executive Committee shall be held at least four (4) times a year at such time and place as may be determined by the President. Special meetings of the Executive Committee may be called by the President or upon the request of a majority of the members of the Committee, for the purpose of the special meeting to be stated in the call and no other business shall be transacted, with at least three (3) days’ notice to the members.

Section 4. Executive Committee Meetings: The Executive Committee shall meet, as necessary, between regular meetings of the Club to discuss pertinent business.

Section 5. Special Meetings of the Executive Committee: Special meetings of the Executive Committee may be called by the President or upon request by a majority of the members of the Committee with at least three (3) days’ notice to the members. The purpose of the meeting shall be stated in the call and no other business shall be transacted.

Section 6. Recommendation: Due to Covid-19, A vote of the club or executive committee may be conducted by electronic means between meetings, provided there is participation by the majority of the members of the body. The vote shall be ratified and entered into the minutes at the body’s next regular meeting.

ARTICLE IX: DUES:

Section 1. Annual dues charges shall be set by the membership in the standing rules.

Section 2. Dues shall be payable January 1 and shall include the Republican Women of Greater North Texas, State and National Federation dues and shall not be delinquent until March 1.

Section 3. This organization shall pay the annual service charges required by the Texas Federation of Republican Women and the National Federation of Republican Women and submit names and addresses of club officers and members with payment.

Section 4. This organization shall pay the annual fee per capita dues for its Primary members and annual service charges to the TFRW and the NFRW.

Section 5. The fiscal year of the Club shall be from January 1 to December 31.

Section 6. Associate membership dues will be available starting at $20.00 per year.

ARTICLE X: NOMINATIONS AND ELECTIONS

Section 1. Nominating Committee:

  1. A Nominations Committee shall consist of no less than three (3) and no more than five (5) members, two (2) of which shall not be a member of the Executive Committee. The Nominations Committee shall be elected by the membership at a membership meeting, as outlined in the Standing Rules. The Nominations Committee shall select a chairman from its own number. A slate of candidates shall be sent to all Club members at least two (2) weeks before the November meeting. A plurality vote shall elect the members of the Committee. At the November meeting, the Chairman of the Nominations Committee shall report on one (1) nominee for each office.
  2. The Nominating Committee shall report one nominee for each office at a meeting at least 30 days ahead of the election.
  3. No member of the Nominating Committee shall serve two (2) consecutive years.

Section 2. Elections:

  1. Elections shall be held at the October or November meeting of the Club after the Nominating Committee has reported its nominees.
  2. Nominations from the floor shall be allowed, provided prior written consent of each of those nominated shall be obtained and submitted to the current President forty eight (48) hours prior to the election of officers.
  3. Where there is only one candidate for an office, election may be by voice vote. If there is more than one (1) candidate for any office, election shall be by written ballot. The nominee with the most votes is elected.
  4. No absentee or proxy voting shall be allowed.

Section 3. Installation: Officers shall be installed at the December meeting.

ARTICLE XI: CONVENTIONS

Section 1. Texas Federation of Republican Women Biennial Convention: This organization may be represented at the Biennial State Convention by one (1) delegate and one (1) alternate for each ten (10) members or major fraction thereof. Delegates and Alternates of the Texas Federation of Republican Women shall be elected at a regular meeting.

Section 2. National Federation of Republican Women Biennial Convention: This organization may be represented at the Biennial National Federation of Republican Women Convention by one (1) delegate and one (1) alternate. Delegate and Alternate to the National convention shall be elected at a regular meeting.

ARTICLE XII: QUORUM

Section 1. A quorum for a regular meeting shall be twenty percent (20%) of the Primary dues paying members.

Section 2. A quorum for a meeting of the Executive Committee shall be a majority of its members.

ARTICLE XIII: NOTICE AND VOTING

Section 1. Any notices or votes on non-contested matters by Executive Committee members may be transmitted pursuant to these Bylaws and shall be deemed effective upon the date of transmittal or vote thereof if such transmittal is made by United States mail (postage pre-paid), hand delivery (by a courier service acceptable to the Club) or electronic mail to the address maintained on file with the Club. A Primary Member may request a written ballot which shall be provided prior to a vote taken.

Section 2.

  1. President–The President is responsible for notifying the Executive Committee and its members that a vote is necessary and is further responsible for conducting the election. The President shall be responsible for collecting, tallying and verifying the results of any facsimile and/or email votes and shall be solely responsible for disseminating the results of a vote to the Committee members.
  2. Secretary–The Secretary shall be responsible for maintaining a copy of the votes if made by facsimile and/or electronic mail or written ballot. It is the sole obligation of such Club member to ensure that such addresses are correct. The Club has no duty or obligation to ensure the authenticity or correctness of such addresses.

Section 3. Each Primary member of a deliberative assembly is entitled to one (1) vote on a motion, even if a person is elected or appointed to more than one position, each of which would entitle the holder to a vote.

ARTICLE XIV: PARLIAMENTARY AUTHORITY

Roberts Rules of Order, Newly Revised shall govern all proceedings except where inconsistent with the Bylaws or “special rules” of this organization and those of the Texas Federation of Republican Women and of the National Federation of Republican Women. In the event of a written ballot, the Parliamentarian shall be entitled to have one vote but only if she is a Primary Member of the Republican Women of Greater North Texas and also is not advising the President on matters relating to the issue before the Board or Club that is up for a written ballot.

ARTICLE XV: BYLAWS AMENDMENTS

These Bylaws may be revised or amended at any regular meeting of the club by a two-thirds (2/3) vote, provided that notice of the proposed amendment(s) have been sent to each member at least 15 days prior to the meeting or provided that notice of the proposed amendment(s) have been submitted in writing at a previous regular meeting.

The Bylaws Committee shall consolidate and present in proper form any proposed Bylaws amendments to the Executive Committee for approval before presenting to the membership.

TFRW no longer requires a local club to review its Bylaws every two years unless the TFRW Convention and/or the NFRW Convention amend their Bylaws. Although TFRW no longer requires a biennial review, TFRW Bylaws require that a club must submit any amendments it makes to its Bylaws to the Vice President–Bylaws for approval before the change becomes effective.

ARTICLE XVI: DISSOLUTION

This Club may be dissolved by a two-thirds (2/3) vote at any meeting of the Republican Women of Greater North Texas provided that notice of the dissolution has been submitted in writing at the previous meeting and has been sent by mail, including electronic mail or facsimile to all Primary Members of the Club. In the event of dissolution, the Executive Board shall, after payment of all liabilities of the local club, distribute any remaining assets to the state federation. None of the assets shall be distributed to any member or officer of the organization and the right to use the name shall revert to the state federation.

Submitted: (date) to the RWGNT Executive Committee

Approved: (date) by the RWGNT Executive Committee

Approved: (date) by the RWGNT Membership

Approved: (date) by the TFRW VP Bylaws